Membership is an ongoing process that involves all the members of your chapter. It is what makes your chapter and the Minnesota Women of Today a vital, working organization. To maintain healthy membership numbers, we need to continually work on our membership plans. These plans depend on ROAR, which represents the four main areas of membership:
others to share in the many opportunities available to Women of Today members
the time to explain the organization to new members, training about the organization
to all members
|encouraging members to join in activities
|promoting membership renewals
For more information and to access tools your chapter can use to promote these areas, simply click on the key word above. The Minnesota Women of Today have also developed other tools to help chapters in these areas. Many anuals have been developed to aid in these efforts. They include the Membership Manual, the M-Night Manual, Skits and Stuff I & II and the Public Relations Manual. The Membership Management Committee has also created a Members Learning to Recruit (MLR) training program that is available to districts and chapters. For more information on these manuals or training opportunities, please contact the Membership Vice President at email@example.com.
Activation of members means getting them involved. Whether it is activation of new members or reactivating seasoned members, it is vital for your chapter to have involved members. This is part of what makes your chapter healthy. With enthusiastic, activated members, your chapter will be able to run a variety of projects, create lasting friendships and increase retention. Having active members in your chapter sets a good example for new members to join and become active themselves. New members join because they want to be active, so be sure to give them the resources they need to succeed.
- New Member Information Sheet
Use this form to gather more information about your new members.
- New Member Installation Ceremony
This is a very nice ceremony used to initiate new members into the organization.
- Sample Press Release: Project
Template for announcing upcoming chapter events.
A new member orientation is a training program for making members feel informed, part of the group and valuable. If we take the time to explain the organization to them, new members will become activated faster and will feel a sense of belonging. A new member orientation should be held within the first month of joining. Since we cover a lot of material in an orientation, it is also a good idea to review the orientation in three to six months. It also is helpful to stop during meetings to explain things to your new members. Having a seasoned member sit by a new member can also be helpful to the new member.
Who should do the orientation? Any member can do an orientation. It is helpful if the Membership Vice President and Chapter President are involved.
How to do an orientation - Using the Orientation Outline, the job is made easy. This gives you a detailed outline with which to explain Women of Today to the new members. Orientations can be done one-on-one or in a small group setting. Your chapter should have many resources on hand to aid in orientations, including your chapter Plan of Action, chapter newsletters and orientations skits, which are found in the Skits and Stuff manuals.
Orientations can also be helpful for your general membership. These orientations can include board training, LPM training, running a project, reporting at meetings and the history of the Women of Today organization. The Membership Management Committee is working on developing mini-orientations for your chapter to use. Look for these orientations on this website.
- Awards Overview
One way to recognize chapter members is through nominating them for awards. Chapters can also be recognized for all the work they do through award nominations. This document provides an overview of all the awards available to individuals and chapters in the MN and US Women of Today. It includes who is eligible for awards, links to nomination forms, and more. This can be used as an orientation or a resource for chapter members.
- Board Meeting Tips
Board Training explains important things the Chapter Board should know to be effective. This document covers information on how to run an effective Board Meeting.
- Certifications Overview
Certifications are a unique offering of Minnesota and United States Women of Today Programming. They offer an opportunity to focus on personal growth and be recognized for it. This document provides an overview of all the certifications available to individuals in the MN and US Women of Today.
- Chapter Officer Responsibilities
This is a summary of possible duties describes each of the officer positions and their role in the chapter. You can also find some great information in the general meeting tips and board meeting tips. The by-laws and/or policies for your chapter may include additional information.
- Chapter Responsibilities
Are you a new chapter officer? Check out this listing of responsibilities each chapter should complete and the timeframe in which to complete the task to determine all your responsibilities as a chapter, such as annual registration with the government, dues payments, taxes, deadlines, etc.
- Local Program Manager Orientation
Information about the different levels of Program Managers.
Mini orientations can be used as a "refresher course" for the entire chapter on a variety of topics.
- New Member Orientation
Membership Management Committee created this to give chapters an easy way to orientate members, make members feel informed, be a valuable part of the group. If we take the time to explain the organization to them, new members will become activated faster and will feel a sense of belonging. A new member orientation should be held within the first month of joining. Since we cover a lot of material in an orientation, it is also a good idea to review the orientation in three to six months. It also is helpful to stop during meetings to explain things to your new members. Having a seasoned member sit by a new member can also be helpful.
- Who should do the orientation? Any member can do an orientation. It is helpful if the Membership Vice President and Chapter President are involved.
- How do I do an orientation? By using the detailed orientation outline, you are able to explain Women of Today to the new members in depth one-on-one or in a small group setting. The outline can be updated to reflect your own chapter. Your chapter should have many resources on hand to aid in orientations, including your chapter Plan of Action, chapter newsletters and orientations skits, which are found in the Skits and Stuff manuals.
- Are orientations only for new members? No, orientations can also be helpful for your general membership. These orientations can include board training, LPM training, running a project, reporting at meetings and the history of the Women of Today organization.
- Programming Overview
Programming is what makes the Women of Today organization unique. Our organization promotes several different organizations each year - so the programming areas offer a way to organize all that we do.
As members of Women of Today, we are aware of the many opportunities available for personal growth, fellowship and community service. People outside our membership have not had the opportunity to experience the many benefits of our organization. Recruitment is a way to share these opportunities with other women in our communities. New members add a lot to our chapters including:
- Keeping our chapters fresh - new members provide new ideas
power - new members provide more help with projects
- new members with whom to share Women of Today
first step in successful recruiting is making a list of prospective members. Spend some time with your membership compiling a list of women in your community who may be interested in Women of Today. Keep the list handy and updated and use it to invite women to your events. Membership nights are a great opportunity to share Women of Today with prospective members. Every single thing your chapter does is a membership recruitment opportunity. Invite your prospectives to everything. Options give them a better view of what your chapter is all about. A key to membership recruitment is to ask your prospective members to join your chapter.
- Chapter Brochure
Does your chapter need a brochure? This template will get you started. Simply add meeting and contact details; then print. A sample WT Chapter Brochure that should be developed to distribute for membership growth.
- Key Messaging
Examples of ways to talk about Women of Today to potential members.
- Letters to Businesses
Sample letter to send to businesses for recruitment purposes.
- Letters to ECFE Programs
A sample letter to send to parents of children enrolled in Early Childhood Family Education (ECFE).
- Phone Call Script Ideas
It's a known fact that more prospectives will attend your events if they are called first. This is the most important step in getting new members. It is also something that many of us are intimidated by. To help you with your phone calls, included are two
- Sample MNWT Flyer
A sample flyer for posting in public places in order to recruit new members.
- Sample Press Release: Meeting Notice
Template for announcing your monthly chapter meeting in the newspaper.
- Using Phone Calls to Boost Membership
Personal phone calls are vital to all areas of membership. Other than being face to face with someone, it is the next best form of communication. Both persons are able to respond and interact, which gives it the "personal touch" you need. Included are som
Retention is a VITAL part of the four elements of membership. All your efforts in recruitment, orientation and activation lead up to retention. Your chapter needs to retain members who can share their experience and help your chapter thrive. Here are some ideas for aiding in retention:
- Identify which members need extra attention. Use the Quickcheck Worksheet to identify the member due next trimester. Consider their level of involvement - have they been to meetings regularly, working on projects or chapter events or showing involvement in other ways? If not, they need extra attention.
- Get the member involved in your chapter's activities. Call her and invite her to the next event. Think about which of your projects interest her, tell her about them and invite her to attend.
- Ask every member to renew. Do not ever assume a member is not going to renew and fail to contact her. Let her make the decision. A personal invitation to renew is an absolute must.
- Let members know that all activity levels are welcome. She can come to socials or just work on one project if that is right for her. Remember to respect each individual's choice for her level of involvement. Don't make members feel guilty for not participating more.
- List the names of those up for renewal in your chapter newsletter. This will be
reminder to them to get their checks in.
- Plan a special retention project such as a Kidnap Breakfast (refer to Skits and Stuff Manual) or a Member Appreciation Event to involve inactive members as well as provide a fun event for the whole chapter.
- Big Sis / Little Sis Program
How to run an effective membership mentoring program.
- Keys to Retention
Seventeen keys to retaining members.
- MNWT QuickCheck Recap Sample
This is a sample of a form that will be distributed to you each trimester to help with renewing memberships.
- Renewal Ceremony
This is a very nice ceremony used to show appreciation to current members who renew their membership to the organization.
- Sample Press Release: Pin Recipient
Template for announcing honorees of the MNWT Presidential Pin
- Spotlight Member
Use this form when you wish to spotlight a member in your chapter's newsletter.